Assistant for External Affairs (Public Works)

Distinguishing Features

• Works with the Division for Intergovernmental Relations & Communications to communicate city policies, services, and public safety information to community groups, block clubs, and other stakeholders.

• Receives general supervision from the department/division head.

• Exercises independent judgment in planning and executing activities.

Typical Work Activities

• Assists the Director of Special Events with scheduling, coordinating, and overseeing all city special events.

• Works with community groups planning special events.

• Coordinates event activities with various City of Buffalo departments.

• Assists with collection of fees related to special events.

• Performs clerical duties for disseminating special events information and maintaining the Special Events calendar.

• Supports the Special Events Advisory Committee.

• Represents the Office of Special Events at events to ensure compliance with city policies.

• Performs other related duties as required.

Full Performance Knowledge, Skills, Abilities, and Personal Characteristics

• Thorough knowledge of city programs, organizations, laws, and ordinances.

• Good knowledge of the Special Events process and Advisory Committee function.

• Good knowledge of publicity and public relations principles, methods, and techniques.

• Ability to plan, schedule, coordinate, and facilitate meetings and events.

• Strong oral and written communication skills.

• Ability to establish and maintain good working relationships with public and private agencies, community organizations, and stakeholders.

• Self-motivation, tact, courtesy, and willingness to work unusual hours.

• Physical condition commensurate with the demands of the position.

Minimum Qualifications

Option A:

• Bachelor’s Degree (any major) from an accredited institution and two years full-time experience in special events, event planning, community/group organizing, public administration, or community affairs.

Option B:

• Associate’s Degree (any major) from an accredited institution and four years full-time experience in the same fields.

Option C:

• High School diploma or GED, at least 60 college credit hours, and six years full-time experience in public administration and community affairs.

Option D:

• An equivalent combination of education and experience within the limits of Options A–C.

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Salary

$63,456