Senior Special Assistant to the Commissioner of Administration, Finance, Policy and Urban Affairs

Distinguishing Features of the Class

The Senior Special Assistant supports the Commissioner by conducting research, preparing reports, and managing administrative and confidential matters as assigned. The incumbent advises and updates the Commissioner on a range of issues, assists with implementing departmental priorities, and carries out special projects requiring discretion and sound judgment.

This position requires strong analytical and organizational skills, the ability to identify and solve problems independently, and flexibility to work on a variable schedule. Work is primarily project-oriented with defined outcomes and deadlines. The position reports directly to the Commissioner and does not involve supervisory responsibilities.

Typical Work Activities

• Serves in a confidential capacity, performing duties as directed by the Commissioner.

• Reviews the performance of City departments on behalf of the Mayor and Commissioner.

• Prepares materials, presentations, and confidential recommendations regarding departmental activities.

• Assists in developing strategies for implementing state and federal funding initiatives.

• Drafts legislation, reports, and other required documentation.

• Conducts detailed analyses of complex projects and strategies.

• Researches, compiles, and analyzes data and information as directed.

• Participates in studies and prepares statistical or analytical reports as required.

• Reviews and evaluates local, state, and federal legislation relevant to departmental operations; prepares summaries, analyses, and policy recommendations.

• Prepares data and materials for presentation to oversight bodies such as the Buffalo Fiscal Stability Authority and other agencies.

• Reviews documents for completeness, accuracy, and compliance.

• Performs a variety of administrative and project-based tasks to assist the Commissioner in carrying out official duties.

Full Performance Knowledge, Skills, Abilities, and Personal Characteristics

• Good knowledge of departmental organization, methods, and procedures.

• Strong research and analytical skills.

• Ability to develop and recommend policy actions.

• Ability to manage multiple projects and meet deadlines with accuracy and attention to detail.

• Strong written and oral communication skills, including the ability to present information clearly and concisely.

• Proficiency with personal computers and standard office software applications.

• Ability to establish and maintain effective working relationships across departments and agencies.

• Demonstrated judgment, discretion, and professionalism in handling confidential matters.

• Flexibility, reliability, and commitment to high-quality work performance.

• Physical condition commensurate with the demands of the position.

Minimum Qualifications

Master’s or Bachelor’s degree from an accredited college or university (any major) and two (2) years of full-time experience in research and development.

Note: Proof of education must be presented at time of appointment.